Administrative Assistant to Executive Director LATAM (f/m/d)

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Logo: DB

Administrative Assistant to Executive Director LATAM (f/m/d)

Academic Professionals

Entry date: immediately Job No.: 106655
  • DB Engineering&Consulting GmbH
  • Engineering
  • Full Time (Duration: Permanent)
  • Medellin

The Company: DB Engineering & Consulting (DB E&C) is a part of the DB group, a world-leading global railway company with an extensive organization in Germany and projects around the world. Our company offers a technically sophisticated and customized infrastructure, mobility and transport solutions. Our mission:With our sustainable concepts, gained from our experience in project work for decades, we ensure the future success of economic regions, make important contributions to the protection of the environment and help shape the world of the future. We represent 180 years of rail experience and our infrastructure projects connect continents. We set the standard for transportation and modern mobility.The Role:For our office in Medellin (Colombia) we are looking for a motivated, dynamic Administrative Assistant to Executive Director LATAM (m/f/d) to support the administration and office management activities in our newly created branch in Latin America. It is a great opportunity to join the team of international engineers and play a significant role in the back office activities to support the expansion of the railway business in the region. 

Your tasks

  • Complete a broad variety of administrative tasks for Executive Director LATAM including managing calendar appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Plan, coordinate and ensure the schedule is followed and respected. Providing "gatekeeper" and "gateway" role for executive director
  • Communicate directly with internal and external stakeholders and successfully handling marketing initiatives and/or events 
  • Research, prioritize, and following up on incoming issues and concerns addressed to the regional director. Determining the appropriate course of action, referral, or response.
  • Provide a bridge for smooth communication between the regional director and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. 
  • Work closely and effectively with the director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. 
  • Complete successfully critical aspects of deliverables with a hands-on approach, including drafting personal correspondence, presentations
  • Prioritize conflicting needs; handles matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures
  • Deal with other admin activities delegated by the executive director 
  • Cooperate closely with HQ in Germany 
Requirements: 

  • Strong work tenure: five to ten years of experience supporting director/executive director, preferably in a fast-paced environment 
  • Bachelor degree or undergraduate degree (técnico) in engineering, alternatively business administration
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
  • Very strong interpersonal skills and the ability to build relationships with internal and external stakeholders
  • Previous experience in working for LATAM region 
  • Fluency in Spanish and English (written and oral plus business correspondence), German would be an asset 
  • Demonstrates proactive approaches to problem-solving with strong decision-making capability 
  • Emotional maturity 
  • Highly resourceful team-player, with the ability to also be extremely effective independently 
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response 
  • Demonstrates the ability to achieve high-performance goals and meet deadlines in a fast-paced environment 
  • Thinks forward and actively seeks opportunities and proposes solutions 
  • Experience and interest in internal and external communications, marketing and event organization 
  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.

Your application

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In case you match the profile and are interested in a complex task within the transport sector, we are looking forward to receiving your application.

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Thank you for considering DB Engineering & Consulting as prospective employer!