Payroll Assistant

DB Cargo_UK_170622_n0139_cut
Logo: DB Cargo

Payroll Assistant

Entry date: September 1, 2021 Job No.: DBC_R00003262
  • DB Cargo UK (Ltd.)
  • Doncaster
  • Full Time (Duration: Permanent)
  • from Sep 1, 2021
  • Application deadline: Open

DB Cargo UK – For Our Customer – For Our Climate – For Our EconomyDid you know that rail is one of the safest and most eco-friendly means of transport, with one single freight train being able to carry enough materials to build 30 houses! Our services replace the equivalent of over 22 million truck movements every year, saving 7 million tonnes of carbon emissions!DB Cargo is on an ambitious journey to become Europe’s leading rail logistics provider with a long-term plan to shift traffic from roads, protect our climate and grow the economyWe have an exciting opportunity for a Payroll Assistant to work as part of our busy Payroll team. The Payroll Assistant will work as part of the HR Shared Services team (HRSS) to provide a professional, high quality, timely, customer focused HRSS transactional service to key stakeholders and internal and external customers.They will help to ensure the accurate input and checking of transactional Payroll processes for all DB Cargo UK 4-weekly and monthly Payrolls, including expenses, overtime, allowances, fuel and casual staff payments.

Provision of day to day Payroll Services for DB Cargo UK internal and external companies, including the processing of variable claims, new starters, leavers, salary changes in line with the company policies;

Utilisation of HR Information Systems (HRIS) to maintain employee pay information, answer queries and resolve problems from colleagues and the wider business. 

To manage an appropriate workload ensuring that all work is dealt with in a timely and accurate manner, escalating complex problems to the relevant HR Adviser/HR Business Partner/line manager as required; 

To take ownership of any query and/or issues raised seeing it through to resolution and keeping the relevant manager/HR colleague informed where appropriate;

To follow published internal and external procedures and work instructions where supplied, using appropriate judgement as to when to escalate issues to the relevant line manager/HR colleague, as well as appropriately challenging any requests for which deviate from standard procedures;  

Administration of the company Flexible Benefits Deductions (Cycle to Work, Child Care Vouchers, etc);

Administration of the Company Pension Schemes and AVCs, including Automatic Enrolment;

Recording and monitoring of Statutory Sick Pay, Statutory Maternity and Statutory Paternity pay Scheme etc;

Processing of Voluntary Deductions (including: unions, gym, health scheme etc);

Administration of the P11d reporting of the Company Benefits in Kind;

Produce correspondence and reports to internal customers and third parties;

Perform any necessary internal checks or audits on data ensuring that all transactional processes and the four eye principle is complied with;

Working within and maintaining Payroll KPIs and reviewing processes to ensure activities are carried out in the most efficient, cost effective way;

To maintain confidentiality in all matters, adhering to General Data Protection Regulations (GDPR) at all times.

To appropriately challenge any requests for transactional processes made which deviate from standard procedures, taking corrective action or escalating to a line manager/HR Colleague as necessary.   

To support all areas of the business on a wider range of transactional Payroll activities, under the direction of the HR Shared Services Manager or HR Business Partner (Group and Shared Services) and in response to peaks and troughs of business activity.

Any other reasonable duties that fall with the remit of the post as allocated by the line manager.
What are we looking for?

The successful candidate will have a minimum of two years experience within a Payroll department, with experience of Microsoft Excel products, with particular strength in Excel. They will have experience working to strict deadlines and prioritising workloads and maintaining attention to detail and accurate data entry. Experience of communicating with a broad range of internal and external customers, at all levels, is also required.

A CIPP Level 5 qualification (or studying towards) would be advantageous but is not essential. 

Flexibility around working hours is required at peak periods.

Experience of communicating with a broad range of internal and external customers, at all levels.

In return, we are offering a starting salary of £24,183, rising to £25,526 once the candidate is competent in the role, plus a competitive benefits package.

Please note that the closing date for this vacancy is 4 August 2021.

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Unless otherwise expressly agreed in writing by DB Cargo (UK) Limited (DBC UK), all dealings with DBC UK and its affiliates shall be governed by the applicable terms and conditions of business (as updated from time to time) available (together with a list of DBC UK affiliates) at http://www.uk.dbcargo.com or on request. Information contained in this message and any attachments is confidential, may be legally privileged and is intended for the addressee(s) only. For more information about DBC UK and its email policies refer to http://www.uk.dbcargo.com. Senders of messages shall be deemed to consent to the monitoring, recording and retention of e-mails. DB Cargo (UK) Limited, Registered Number 2938988 and DB Cargo International Limited, Registered Number 3232475 - Registered Office: Lakeside Business Park, Carolina Way, Doncaster DN4 5PN. Registered in England and Wales.