Junior Commercial Project Coordinator

• Partner with Bid Managers and Commercial Project Managers in support of project proposal development.
• Partner with Project Management in commercial/financial support of the projects. 
• Review project contracts with a clear understanding of all contract terms and conditions, project types, scope of work, regulatory requirements,  and invoicing requirements. Form risk assess-ments and risk management approach as they relate to commercial terms.
• Verify subcontractor agreements are issued and created in accordance with the terms stipulated in the master contract. 
• Review, validate, and reconcile subcontractor monthly timesheets, expenses, and invoices.
• Review project insurance requirements, obtain insurance certificates, track and manage com-pliance and renewals.
• Ensure the accuracy of cost, pricing calculations, and project budgets. 
• Accurately set up projects and job cost reporting structure within DB E.C.O. North America sys-tems utilizing GAAP guidelines and associated terms and conditions of the specific contracts.  
• Review and analyze actual vs planned financial performance and disseminate that information to appropriate managers and team members. 
• Lead project cost and expense reconciliations.
• Actively manage project-specific items (unbilled, backlog, revenue, open AR, etc.). 
• Prepare monthly project billings and reports. 
• Assist Commercial Project Managers and Finance with month end closing tasks. 
• Support management of Business Administration and Corporate information data and process-es
• Manage State and Cognizant Agency prequalifications and registrations.
• Manage timely completion of multiple and recurring assignments.  
• Other general accounting, finance and company structure tasks including administrative support for internal projects. 
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• Bachelor’s degree is required in Accounting, Finance or Business Management.
• 2-5 years of related experience. 
• Financial report generation and management presentation skills required. 
• Excellent time management skills, ability to multitask, prioritize, and meet critical deadlines. 
• Ability to work autonomously and address challenges/issues with solutions provider mindset.
• Previous experience working with government projects highly desired.
• Experience working with transit agencies strongly desired. 
• General experience with project management lifecycles is highly desired.
• Excellent written and verbal communication skills.
• Advanced MS Excel, Adobe Acrobat, Microsoft SharePoint required.
• Ability to work in a fast-paced environment, be self-motivated, excellent organizational skills, and interpersonal skills.

We offer an annual gross salary between $65-75k for full-time employment, depending on professional qualifications and experience.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

For California applicants: We follow the California Fair Chance Act, San Francisco Fair Chance Ordinance, and/or Los Angeles Fair Chance Initiative for Hiring. As is the case for applicants in any jurisdiction, you do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After providing a conditional offer and conducting a background check, we will consider hiring any qualified individual with arrest or conviction records in accordance with all relevant laws, and specifically will assess whether any conviction history directly relates to the job duties.  We will take into consideration the individual’s explanation and potential mitigating factors as defined by the law.