Data Protection

Thank you for visiting our website. We are pleased that you are interested in Deutsche Bahn (AG)* as a potential employer. The protection of personal data of applicants**, employees and all third parties connected with us is of particular importance to us.

When processing personal data, Deutsche Bahn takes account of the relevant statutory provisions on privacy and data security applicable in the respective countries, as well as of our internal privacy regulations.

This Privacy Notice provides information on how Deutsche Bahn deals with personal data collected through Deutsche Bahn’s job board web pages, or that you otherwise provide to Deutsche Bahn, due to your application, and explains the handling of your personal data in the course of the application process.

For better clarity, this privacy notice is divided into three sections: The first section A provides general information relevant for all subsidiaries of Deutsche Bahn which use these web pages for their application processes. Country and subsidiary specifics with regard to privacy are then explained in section B. Section C gives you further insights into technically relevant information.

Part A - General Information

1. Which purpose has the personal data collection?

Deutsche Bahn needs your personal data to handle your application. The data you have provided to us in line with your application will only be used and processed for the purpose of applicant selection. For the handling of your application we will only use the information that you have provided to us directly. This may include details that you have stored in online career networks or other job boards.

In addition, it is our goal to make the application process as easy as possible for you. We take your application into account for further positions within our subsidiaries. In this case, we might contact you and invite you to apply for another position if your profile matches. You then decide if you are interested in applying. The same applies for any speculative application that you might have provided to us.

2. Which personal data do we collect?

We record your personal data which is relevant for, or that you provide to us during, the application process (including, but not limited to last name, first name, address, email, position you applied for, and details on your application). To be able to consider your application thoroughly we might also need information on your previous professional career and other similar information.

In the case of a speculative application which does not refer to a concrete position, we also ask for your interests (e.g. with regard to location and job groups of interest) in order to consider you for other suitable jobs.

In the case of an online application you complete the personal data in the online forms and upload the relevant documents. In the case of other application channels, we record the relevant information from your application and store your application documents.

3. Who processes the information from your application?

Due to the organizational structure of Deutsche Bahn and depending on the method of application chosen by you, your application might be processed by different divisions. In all cases, your personal data will exclusively be processed by the unit that is responsible for recruiting and, if necessary, by service providers which are contractually bound and legally obliged to comply with the applicable privacy regulations.

4. Who is informed about your application?

Your personal data is treated strictly confidentially and will be provided only to the competent persons involved in the recruitment process and to subcontractors which might deliver necessary services during the selection process (e.g. online test suppliers). For more details on subcontractors on a country and subsidiary level please refer to section B.

Should you be considered for employment, the subsequent use or disclosure of your information is limited to general accepted employment-related purposes to those with a need to know. This includes information disclosed to internal or third party providers for required pre-employment check, verification and any legal or regulatory requirements.

If you apply online, we ask you to decide to which extent we are allowed to share your personal data:

• In case you select “nationally”, your profile is visible to Personnel responsible for recruitment within the country in which the position is located or which you have selected as country of interest in the speculative application process. If in a particular country/business unit there are modifications to this, due to specific local requirements, then these are described in their respective privacy notices, Part B.
• In case you select “internationally”, your profile is visible to Personnel responsible for recruitment independent in which country they are located. This means that all responsible employees of all DB Group companies that use this platform for their recruitment purposes, including, if applicable, employees of their respective data processors, have access to your application/profile. You find out to which DB Group companies this actually applies if you turn to the overview of the attached local privacy policies (see Section B).

Within DB Group uniform minimum standards apply for dealing with personal data, according to our Global Privacy Policy.

In particular, it is inadmissible to use your application/profile for other purposes besides our recruitment processes, as described in our Privacy Policy. Nevertheless please note that due to the various locally applicable data protection regulations there are different levels of protection by the respective privacy regulation in the different countries.

If you applied using any other application channel besides online application, your personal data will only be shared in the country the job is located in.You can revise your decision on the visibility of your application at any time, for instance you may decide to withdraw your decision to be visible internationally. If you want to do so, please refer to part B and the respective country and subsidiary specific section for the concrete email address.

5. How can you change your personal data?

In the case of an online application you can access and update your profile and personal information in the job board, including your personal data and added documents, at any time. Furthermore, it is possible to withdraw an application for a position via your profile. If you want us to delete your profile and/or some or all of your applications with immediate effect, please refer to part B for the respective email address to request the deletion. In this case we will also inform any subcontractor (e.g. for online tests) who might have received your personal data and request the instant deletion of your personal data.

6. When is your personal data deleted?

Due to different deletion periods based on the diverse applicable local data protection laws please refer to the relevant paragraph in part B for further details. We will only store your personal data as long as necessary.

You have questions about data privacy?

For question and suggestions around the privacy topic please address them to our contact persons in the respective country and subsidiary named in part B.

Part B – Additional Country and Subsidiary Specific Information

India - Application Procedure at Schenker India Pvt. Ltd.

If you apply for a job at Schenker India Pvt. Ltd., in addition to the general information in Parts A and C of the Privacy Statement, the following country-specific features are relevant for you.

Schenker India Pvt Ltd (“Schenker”) values your privacy and is committed to protecting your personal data. Schenker will only collect and process your personal data in accordance with applicable laws including the Information Technology Act 2010 and this Personal Data Protection Notice.

1. Source and types of personal data obtained

Schenker processes your personal data provided by you and/or a service provider engaged by Schenker for purposes of your employment in Schenker, which is obtained from:

• your Curriculum Vitae (CV) / resumes and supporting documents;
• the forms (physical and / or electronic) and supporting documents that you have or may be required to fill  / submit;
• from your communications with Schenker through various methods such as emails, social media and letters, telephone calls and conversations you have with Schenker personnel and/or our authorised agents; and
• from the public domain and third parties such as your former employers, statutory bodies  or government agencies, medical institutions and insurance provider, credit bureaus or agencies which provide credit or other information which includes but is not limited to the following:
• your identity and background (including your name, Passport number, birth certificate number, birth details, age, gender, race, nationality, marital status, physical information, signature, photograph, extra-curricular activities and hobbies);
• your contact information (including your telephone number, email, address and fax number);
• your spouse, children, family members and next of kin information (including their name, Passport number, gender, date of birth, address, phone number, occupation);
• your financial details (including your bank account number and bankruptcy disclosures);
• your statutory information (including your EPF and Income Tax reference number);
• your past employment and educational history (including your qualifications, employment history and  education information);
• your employment information with Schenker (including your employee ID, designation, department, assessments and appraisals, login name and passwords, salary, benefits and rewards); and
• your professional membership information (including your membership number, designation).

2. Purpose of processing

We process your personal data for the purposes of your employment with Schenker, for Schenker business, welfare and social activities, and stakeholder engagements, including:  

• hiring process including processing of your staff ID and work permit (if necessary);
• processing and administration of rewards and benefits including your payroll, incentives, increments, bonuses, leave, medical benefits / insurance coverage, welfare and other benefits and entitlements;
• for your professional membership applications;
• for security and access within Schenker and its related and associate companies and affiliates;
• Schenker  contractual obligations or business arrangements with third parties;
• financial purposes, including accounting and tax;
• for performance management including, assessments, review, appraisal and disciplinary actions;
• for talent management and restructuring exercises including promotions, demotions, transfers, secondments, succession planning, termination; 
• for your training and career development activities;
• for corporate governance including auditing, internal investigations, compliance, risk management, conflict of interest reporting and security processes;
• contact and communications purposes;
• management reporting and to comply with legislative and statutory requirements;
• for Schenker employee events and welfare activities;
• for historical and statistical record keeping purposes including maintenance of the Schenker employee alumni network;
• for the investigation of complaints and suspected suspicious transactions;
• for prevention and detection of crime;
• to protect or enforce our rights including to recover any debt owing to us;
• for verification and reference checks by third parties;
• general administrative and management purposes; and
• for all other purposes in relation or incidental to the above.

Your information is necessary to us. Unless otherwise stated, all information requested by Schenker is obligatory. If you do not provide and / or allow us to process all the obligatory information as requested, we will not be able to keep complete information about you, thus affecting our ability to accomplish the above stated purposes.

3. Consent

When your consent is required to process, including to collect, use, record, store, disclose and retain your personal data, you consent for Schenker to do so in accordance with this Personal Data Protection Notice by signing the acknowledgement of this notice.

Schenker may process your personal data without your consent in circumstances as permitted by law.

4. Sensitive information

By signing the acknowledgement of this notice, you give us your explicit consent to process your sensitive personal data such as your mental or physical health and condition, religious beliefs and misconducts (if any) for the purposes described above (if required) or as required by law. We may also obtain your sensitive personal information from other parties upon your explicit consent or when it is allowed by law.

Schenker may process your sensitive personal data without your explicit consent in circumstances as permitted by law.

5. Disclosure of your information

Schenker may disclose your personal data to the following parties (including those within and outside India):

• agents, contractors, vendors and service providers (including but not limited to professional, financial and / or payment service providers) that provide services including data processing services relating to the purposes above;
• your agents and advisors (including but not limited to professional advisers) and any other person notified by and authorised by you;
• credit bureaus or agencies which provide and collect credit or other information;
• government agencies / statutory bodies / authorities;
• our business partners and/or customers;
• our assignees or potential assignees, acquirers or potential acquirers and successors-in-title;
• any person, who is under a duty of confidentiality who has undertaken the responsibility to keep such data confidential;
• associations in respect of  your professional membership;
• Schenker related and associated companies and affiliates; and
• other parties, in respect of whom you have consented to the disclosure of your personal data.

We may also disclose your personal data (within and outside India) in good faith, (i) to comply with  requirements of the government, law enforcement agency, any authorities to whom Schenker is subject to or any orders of court; (ii) as is necessary or relevant in relation to any legal process;  or (iii) if required or authorised by law.

6. Access, corrections and complaints

If you would like to make any inquiries or complaints or requests to access, correct or limit our processing of your personal data, you may contact Mr. Renu Bohra, CHRO at:

Part C – Technical Information

For technical reasons, certain data must be collected and saved when you visit this website. The following data is collected without any action on your part and saved until it is automatically deleted after 10 days:

• IP address from the querying computer,
• Date and time of access,
• Name and URL of the file acessed,
• Website from which the access took place (referrer URL),
• the browser used and in some cases the operating system of your computer.

1. How is your personal data transferred?

The internet server of our provider meets the current security standards. Our aim is to protect your personal data from loss, misuse, unauthorised access, publication, change and deletion. Your personal data is transferred to the servers using the security standard, the TLS method.

2. What is a cookie?

Cookies are small text files which might store personal data. Cookies can be sent to this website when it is called, allowing the user to be identified. Cookies help users to use internet sites more easily. 

We differentiate between cookies that are necessary for the technical functions of the website and those that are not necessary. We would like to provide you the option to make an informed decision for or against the use of cookies that are not necessary for technical functions of this website. The use of this website in its entirety will not be affected by this.

2.1 How are cookies used?

This is an information of how and in what manner cookies are used on our sites.

The use of the career portal and application system is generally possible without the use of cookies that do not serve a technical purpose. This means that you can prevent browser tracking from cookies (do-no-track, tracking protection list) or disallow saving of third-party cookies. In addition, we recommend checking the saved cookies regularly if they are not expressly desired.

Please note that when you delete all cookies, you are also deleting any opt-out cookies, meaning that you must opt out again.

Cookies that are mandatory for using the site:

Session cookies cannot be deactivated as they are necessary for the usage of this website.

The “PHPSESSID cookie” and the "ScustomPortal-[...] cookie" are used by the platform on stateless protocols as identification criteria to recognize several associated requests of a client and to assign them to one session. In these cookies there is a long alphanumerical ID included which is also stored on the server. In case both IDs match, the client is allowed to send a request to the server. The session and the cookie are destroyed as soon as the page is closed.

Cookies that are not mandatory for site use include Google Analytics cookies. Please refer to item 3.

3. Use of Adobe Analytics

This website uses Adobe Analytics, a web analytics service provided by Adobe Systems Software Ireland Limited (4-6 Riverwalk, City West Business Campus, Dublin 24, Ireland) ("Adobe"), in order to analyze and periodically improve the use of this website. The statistics we collect enable us to improve our services and make them more interesting for you as a user. Adobe Analytics uses cookies with a duration of 24 months that are stored on your computer to enable us to analyze your use of the website.

The information generated by the cookie is transferred to an Adobe server in the USA and stored there. Since a technique for anonymizing your IP address is activated on this website, your IP address will be shortened beforehand. Adobe will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services to us relating to website activity and internet usage. In this way we can see how often which sections and texts on our pages are read and used, and whether the design of our page has an influence on the extent of use. The statistics obtained allow us to improve our offer and make it more interesting for you as a user. Entries made in form fields during the application process are not evaluated with Adobe Analytics.

Adobe provides us with this information only as aggregate data that represents general website usage. The information we receive from Adobe is not personalized nor is it possible to link it to one specific individual.

The legal basis for the use of Adobe Analytics is Art. 6 Para. 1 S. 1 lit. f) GDPR.

You can object to the creation of the user profiles described above at any time. There are several ways of doing so:

1.) One possibility to object to web analysis by Adobe Analytics is to set an opt-out cookie that instructs Adobe not to store or use your data for web analysis purposes. Please note that with this solution, the web analysis will only not take place as long as the opt-out cookie is stored by the browser. If you would like to set the opt-out cookie now, please click here: http://www.adobe.com/de/privacy/opt-out.html

2.) You can also prevent the storage of the cookies used for profile creation by setting your browser software accordingly.

Please note: if you delete the cookies on your device, the opt-out cookie will also be deleted, so you need to exercise your objection again.

4. Use of YouTube

We want to give you a wide variety of information across media formats. Our website includes embedded YouTube videos. We merely enable a connection to YouTube. YouTube is a service of Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA.

The privacy-enhanced mode is activated for all YouTube videos on our website. The privacy-enhanced mode is provided by YouTube and ensures that YouTube does not save any cookies containing personal data on your computer. When the website is called up and in the embedding of the videos the IP address is transmitted. This will not be assigned to any other data if before you call up the page you have not logged in to YouTube or another Google service or if you are not permanently logged in.

When you click to play the embedded video, the privacy-enhanced mode means that YouTube saves on your computer only cookies that do not contain any personally identifiable data. These cookies can be disabled in the browser settings and extensions. YouTube sets a session cookie that is deleted when you close your browser.

For more information on the integrated YouTube videos, see YouTube's informational page under: https://support.google.com/youtube/answer/171780?hl=de

Additional Information

*  To Deutsche Bahn belong all subsidiary companies of Deutsche Bahn AG.

** For reasons of better legibility, the simultaneous use of male and female language forms is dispensed with. However, all descriptions apply to all gender types.