Data Protection

Thank you for visiting our website. We are pleased that you are interested in Deutsche Bahn (AG)* as a potential employer. The protection of personal data of applicants**, employees and all third parties connected with us is of particular importance to us.

When processing personal data, Deutsche Bahn takes account of the relevant statutory provisions on privacy and data security applicable in the respective countries, as well as of our internal privacy regulations.

This Privacy Notice provides information on how Deutsche Bahn deals with personal data collected through Deutsche Bahn’s job board web pages, or that you otherwise provide to Deutsche Bahn, due to your application, and explains the handling of your personal data in the course of the application process.

For better clarity, this privacy notice is divided into three sections: The first section A provides general information relevant for all subsidiaries of Deutsche Bahn which use these web pages for their application processes. Country and subsidiary specifics with regard to privacy are then explained in section B. Section C gives you further insights into technically relevant information.

Part A - General Information

1. Which purpose has the personal data collection?

Deutsche Bahn needs your personal data to handle your application. The data you have provided to us in line with your application will only be used and processed for the purpose of applicant selection. For the handling of your application we will only use the information that you have provided to us directly. This may include details that you have stored in online career networks or other job boards.

In addition, it is our goal to make the application process as easy as possible for you. We take your application into account for further positions within our subsidiaries. In this case, we might contact you and invite you to apply for another position if your profile matches. You then decide if you are interested in applying. The same applies for any speculative application that you might have provided to us.

2. Which personal data do we collect?

We record your personal data which is relevant for, or that you provide to us during, the application process (including, but not limited to last name, first name, address, email, position you applied for, and details on your application). To be able to consider your application thoroughly we might also need information on your previous professional career and other similar information.

In order to consider you for other suitable jobs, we will ask you in some cases for your preferences (e.g. regarding preferred locations or job groups).

If our system contains more than one profile of you with an identical e-mail address, the data is automatically merged.  Old data will be overwritten by the newer data. All provided/uploaded attachments will be preserved.

In the case of an online application you complete the personal data in the online forms and upload the relevant documents. In the case of other application channels, we record the relevant information from your application and store your application documents.

3. Who processes the information from your application?

Due to the organizational structure of Deutsche Bahn and depending on the method of application chosen by you, your application might be processed by different divisions. In all cases, your personal data will exclusively be processed by the unit that is responsible for recruiting and, if necessary, by service providers which are contractually bound and legally obliged to comply with the applicable privacy regulations.

In your online application for a specific job or to attend a recruitment event, you can, as an external applicant, actively agree to the disclosure of your personal data for other suitable jobs in the same or another group company (both nationally and internationally). If you do not agree or if you cancel your agreement, this means that the application will cease to be considered for other jobs. If you have applied by email or post, we will inform you in the acknowledgement of application that we would also like to check your application against other job offers in the same or another group company. In this regard, we will advise you to notify us if you do not agree to this. Prior to any disclosure of your personal data, we will contact you again to obtain your express consent. You may cancel your agreement to disclosure at any time, by email or post, at the address indicated in Clause 1. If you retract your consent to share your application, the consequence is that your application will no longer be taken into account for other positions.

4. Who is informed about your application?

Your personal data is treated strictly confidentially and will be provided only to the competent persons involved in the recruitment process and to subcontractors which might deliver necessary services during the selection process (e.g. online test suppliers). For more details on subcontractors on a country and subsidiary level please refer to section B.

Should you be considered for employment, the subsequent use or disclosure of your information is limited to general accepted employment-related purposes to those with a need to know. This includes information disclosed to internal or third party providers for required pre-employment check, verification and any legal or regulatory requirements.

If you apply online, we ask you to decide to which extent we are allowed to share your personal data:

• In case you select “nationally”, your profile is visible to Personnel responsible for recruitment within the country in which the position is located or which you have selected as country of interest in the speculative application process. If in a particular country/business unit there are modifications to this, due to specific local requirements, then these are described in their respective privacy notices, Part B.
• In case you select “internationally”, your profile is visible to Personnel responsible for recruitment independent in which country they are located. This means that all responsible employees of all DB Group companies that use this platform for their recruitment purposes, including, if applicable, employees of their respective data processors, have access to your application/profile. You find out to which DB Group companies this actually applies if you turn to the overview of the attached local privacy policies (see Section B).

Within DB Group uniform minimum standards apply for dealing with personal data, according to our Global Privacy Policy.

In particular, it is inadmissible to use your application/profile for other purposes besides our recruitment processes, as described in our Privacy Policy. Nevertheless please note that due to the various locally applicable data protection regulations there are different levels of protection by the respective privacy regulation in the different countries.

If you applied using any other application channel besides online application, your personal data will only be shared in the country the job is located in.

You can revise your decision on the visibility of your application at any time, for instance you may decide to withdraw your decision to be visible internationally. If you want to do so, please refer to part B and the respective country and subsidiary specific section for the concrete email address.

5. How can you change your personal data?

In the case of an online application you can access and update your profile and personal information in the job board, including your personal data and added documents, at any time. Furthermore, it is possible to withdraw an application for a position via your profile. If you want us to delete your profile and/or some or all of your applications with immediate effect, please refer to part B for the respective email address to request the deletion. In this case we will also inform any subcontractor (e.g. for online tests) who might have received your personal data and request the instant deletion of your personal data.

6. When is your personal data deleted?

Due to different deletion periods based on the diverse applicable local data protection laws please refer to the relevant paragraph in part B for further details. We will only store your personal data as long as necessary.

7. You have questions about data privacy?

For question and suggestions around the privacy topic please address them to our contact persons in the respective country and subsidiary named in part B.

Part B – Additional Country and Subsidiary Specific Information

United States - Application process at Schenker

1. Introduction

DB Schenker (“Schenker,” “we,” “us,” or “our”, which term includes Schenker, Inc., Schenker Americas Inc., and all entities under USA Truck, Inc.) respects the privacy of our employees and of every individual whose personal data we handle and are committed to the responsible management, use, and protection of personal information. This Employee Privacy Policy (“Policy”) describes our practices in connection with the personal information that we collect from our employees, independent contractors, and other staff (collectively, “you”) in connection with your employment or business relationship with us.

2. Categories of Personal Information We May Collect

When we say “personal information” in this Policy, we mean information that identifies, relates to, describes, references, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual or household. The personal information that we collect, use or disclose about you will depend on our relationship or interaction with you.

The personal information we process related to you includes your:

• Name and contact information;
• Demographic data;
• National identifiers, including your passport and citizenship status;
• Employment details;
• Spouse/dependent information;
• Background information; and
• Financial information.

We obtain the categories of personal information listed above from the following categories of sources:

• Directly from you. For example, from your responses to information sought in your employee onboarding paperwork or forms you complete.
• Indirectly from you. For example, from your activities on company-provided software, including email accounts and computers, among other things.
• Third parties. For example, staffing and recruiting agencies with whom we contract for services and consumer reporting agencies when we perform employee background screenings.   

3. Purpose For Collecting Your Personal Information

We collect your personal information for the following business purposes:

• To conduct employment related screenings and determine your suitability for employment-related positions;
• To administer our policies and to assess risk management issues;
• To review your credentials and determine your eligibility to work in the United States;
• To administer benefits, which may include healthcare-related services;
• To maintain the security of Schenker;
• To fulfill the reasons you provided us with the information;
• For any other lawful purpose to further Schenker’s legitimate interests; and
• To comply with applicable law and regulatory requirements.

4. How We Share Personal Information

We may disclose your personal information to certain third parties and service providers who have a legitimate business need for it. A legitimate need may include performing a background check, processing your paycheck, and providing your information to our HR, benefits, and other service providers including workers’ compensation agencies. When we disclose personal information to a third party we will use reasonable commercial efforts to ensure that such third parties keep your personal information secure, which may include entering a contract that describes the purpose and requires the recipient to both keep that personal information confidential and not use it for any purpose except performing the contract.

We may disclose your personal information for a purpose described in this Policy to the following categories of third parties:

• Our affiliates or business partners.
• Service providers, including professional advisors, such as lawyers, auditors and insurers, where necessary in the course of the professional services that they render to us.
• Third parties to whom you or your agents authorize us to disclose your personal information in connection with products or services we provide to you, including but not limited to insurance companies.
• Government regulators and law enforcement or other third parties in connection with legal or regulatory requests.
• Third parties in connection with a business transfer.

5. Retention Period

We retain your personal information for as long as is required for our business purposes and to comply with business, tax and legal requirements. In California, the retention period is 4 years. We may retain de-identified and aggregate personal information indefinitely.

6. Changes to This Policy

We reserve the right to amend this Policy at our discretion and at any time, as permitted by law. You agree to be bound by such changes. We will notify you of material changes to this Policy. The “Effective Date” of this Policy will indicate when it was most recently updated.

7. Your California Privacy Rights

If you are an employee, independent contractor, or other staff member that resides in California, this section applies to you and supplements the information shared in the privacy policy. California residents have certain rights regarding their personal information under the California Consumer Privacy Act including the following: access/know, correct, restrict, delete, and anti-discrimination. None of these rights are absolute and your request may be denied depending on circumstances or as allowed under applicable law.

We may deny requests to correct, restrict/opt-out, or delete your personal information in the event that we are not able to verify your identity, where we will inform you of such denial.

• Access/Know. When you make a request about your personal information that we collect or that we share for a business purpose, we respond on a case-by-case basis. Prior to responding to your request, to verify such request, we will confirm your name, email address, and certain other necessary information based on the nature (i.e., sensitivity, amount, etc.) of the personal information.
• Correct. You can make a request to correct your personal information through the respective application storing your data (e.g., for employees, through our human resources management software), or by otherwise contacting us as described in this Policy.
• Restrict/Opt-Out. You can make a request to restrict your sensitive personal information (such as Social Security number) when there is no statutory exemption through the respective application storing such data (e.g., for employees, through our human resources management software), or by otherwise contacting us as described in this Policy. We are not required to offer a right to limit our use or disclosure of sensitive personal information where we perform the services reasonably expected by you (e.g., payroll, retirement plans, etc.).
• Delete. You can make a request to delete your personal information when there is no statutory exemption to retain such personal information (including, for example, an ongoing relationship, complying with a legal obligation, etc.) by contacting us or the relevant third party that collects and stores such personal information (e.g., third-party background checks). Prior to responding to the request, to verify such request, we will confirm your name, email address, and certain other information necessary based on the nature (i.e., sensitivity, amount, etc.) of the personal information.

We will not discriminate against you for exercising any of your data subject rights and do not charge a fee to process or respond to your requests unless it is excessive, repetitive, or manifestly unfounded.

You may authorize a third party to submit a data request on your behalf. Before we can comply with such a request, we will need to verify your identity, the identity of your designated agent, and the validity of your authorization to the agent to exercise your data rights. We endeavor to substantively respond to your data requests within 45 days of receipt and will notify you if we require an extension.

8. How to Submit Your Request

California residents may exercise their rights described above by emailing us at us-privacynotice@dbschenker.com with subject line “California Data Request” or by calling us at (914) 366-7200.

During the past twelve (12) months, we may have collected the following categories of personal information and shared them with our service providers. Please note that some of the data collection and uses described below may not apply to you. We will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without providing you notice.

We do not collect “sensitive personal information” as that term is defined under the California Consumer Privacy Act.

Part C – Technical Information

For technical reasons, certain data must be collected and saved when you visit this website. The following data is collected without any action on your part and saved until it is automatically deleted after 10 days:

• IP address from the querying computer,
• Date and time of access,
• Name and URL of the file acessed,
• Website from which the access took place (referrer URL),
• the browser used and in some cases the operating system of your computer.

1. How is your personal data transferred?

The internet server of our provider meets the current security standards. Our aim is to protect your personal data from loss, misuse, unauthorised access, publication, change and deletion. Your personal data is transferred to the servers using the security standard, the TLS method. 

2. What is a cookie?

Cookies are small text files which might store personal data. Cookies can be sent to this website when it is called, allowing the user to be identified. Cookies help users to use internet sites more easily.  

We differentiate between cookies that are necessary for the technical functions of the website and those that are not necessary. We would like to provide you the option to make an informed decision for or against the use of cookies that are not necessary for technical functions of this website. The use of this website in its entirety will not be affected by this.

2.1 How are cookies used?

This is an information of how and in what manner cookies are used on our sites. 

The use of the career portal and application system is generally possible without the use of cookies that do not serve a technical purpose. This means that you can prevent browser tracking from cookies (do-no-track, tracking protection list) or disallow saving of third-party cookies. In addition, we recommend checking the saved cookies regularly if they are not expressly desired. 

Please note that when you delete all cookies, you are also deleting any opt-out cookies, meaning that you must opt out again.

Cookies that are mandatory for using the site:

Session cookies cannot be deactivated as they are necessary for the usage of this website. 

The “PHPSESSID cookie” and the "ScustomPortal-[...] cookie" are used by the platform on stateless protocols as identification criteria to recognize several associated requests of a client and to assign them to one session. In these cookies there is a long alphanumerical ID included which is also stored on the server. In case both IDs match, the client is allowed to send a request to the server. The session and the cookie are destroyed as soon as the page is closed.

3. Use of Adobe Analytics

This website uses Adobe Analytics, a web analytics service provided by Adobe Systems Software Ireland Limited (4-6 Riverwalk, City West Business Campus, Dublin 24, Ireland) ("Adobe"), in order to analyze and periodically improve the use of this website. The statistics we collect enable us to improve our services and make them more interesting for you as a user. Adobe Analytics uses cookies with a duration of 24 months that are stored on your computer to enable us to analyze your use of the website. 

The information generated by the cookie is transferred to an Adobe server in the USA and stored there. Since a technique for anonymizing your IP address is activated on this website, your IP address will be shortened beforehand. Adobe will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services to us relating to website activity and internet usage. In this way we can see how often which sections and texts on our pages are read and used, and whether the design of our page has an influence on the extent of use. The statistics obtained allow us to improve our offer and make it more interesting for you as a user. Entries made in form fields during the application process are not evaluated with Adobe Analytics. 

Adobe provides us with this information only as aggregate data that represents general website usage. The information we receive from Adobe is not personalized nor is it possible to link it to one specific individual.

The legal basis for the use of Adobe Analytics is Art. 6 Para. 1 S. 1 lit. f) GDPR.

You can object to the creation of the user profiles described above at any time. There are several ways of doing so:

1.) One possibility to object to web analysis by Adobe Analytics is to set an opt-out cookie that instructs Adobe not to store or use your data for web analysis purposes. Please note that with this solution, the web analysis will only not take place as long as the opt-out cookie is stored by the browser. If you would like to set the opt-out cookie now, please click here: http://www.adobe.com/privacy/opt-out.html.

2.) You can also prevent the storage of the cookies used for profile creation by setting your browser software accordingly.

Adobe Test and Target(currently only used on the German career portal)

We use the software Test & Target from the company Adobe. This allows us to perform on two different versions of this website. For this purpose, the software also offers a modified version (e.g. with different content, structure and design) compared to the original version of this website. By comparing the usage of both variants, we can then determine which display our website visitors prefer. For more information about Adobe Test & Target features, visit: https://business.adobe.com/products/target/adobe-target.html.

Under no circumstances does Adobe Test & Target store and process personal data, such as a complete IP address, through this website. Only information that does not allow any conclusions to be drawn about individual persons is processed. The usage behavior is shown cumulatively by quantitative methods. Adobe uses "session cookies" and "permanent cookies". The former are only temporarily stored for the duration of your use of this website. The "permanent cookies" are used to record information about visitors who repeatedly access this website.

Here you can find the privacy statement for Adobe Test & Target: https://marketing.adobe.com/resources/help/en_US/target/ov/c_privacy.html

You can disable Adobe Test & Target on this website by opting out: https://dbsystelentities.d3.sc.omtrdc.net/optout.html

4. Use of YouTube

We want to give you a wide variety of information across media formats. Our website includes embedded YouTube videos. We merely enable a connection to YouTube. YouTube is a service of Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA. 

The privacy-enhanced mode is activated for all YouTube videos on our website. The privacy-enhanced mode is provided by YouTube and ensures that YouTube does not save any cookies containing personal data on your computer. When the website is called up and in the embedding of the videos the IP address is transmitted. This will not be assigned to any other data if before you call up the page you have not logged in to YouTube or another Google service or if you are not permanently logged in.

When you click to play the embedded video, the privacy-enhanced mode means that YouTube saves on your computer only cookies that do not contain any personally identifiable data. These cookies can be disabled in the browser settings and extensions. YouTube sets a session cookie that is deleted when you close your browser. 

For more information on the integrated YouTube videos, see YouTube's informational page under: https://support.google.com/youtube/answer/171780?hl=en

Additional Information

*  To Deutsche Bahn belong all subsidiary companies of Deutsche Bahn AG.

** For reasons of better legibility, the simultaneous use of male and female language forms is dispensed with. However, all descriptions apply to all gender types.