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We are looking for a Document Manager (f/m/d) for our Electrification project of a high-speed line in Riga, Latvia.
The electrification project of the 870 km (ENE), double-track high-speed line is the world’s largest electrification project. DB E&C and its partners will provide a wide range of consulting and engineering services, including FIDIC engineering services, and will be responsible for the overall management of electrification in Lithuania, Latvia, and Estonia.
Deutsche Bahn’s expertise is in high demand all around the world. As a leading engineering and consulting company in the rail sector, DB Engineering & Consulting offers that knowledge – starting with an idea and continuing all the way to operations. We advise our customers in Germany and around the globe, develop technically sophisticated and customized infrastructure, mobility and transport solutions. With sustainable concepts, we ensure the future success of economic regions, make important contributions to the protection of the environment and help shape the world of the future.
Since 1966, DB Engineering & Consulting has implemented thousands of projects of any size and complexity in over 100 countries. About 5,000 employees from 84 nations are currently realizing the projects of our customers with professional knowledge and intercultural experience.
The Document Manager (f/m/d) reports to the ENE Engineering Project Manager and is responsible for project-wide Document Management and Progress Reporting and Communication processes.
Responsibilities:
- Review and submit the Contractor Document Management Plan.
- Ensure that only legally compliant documentation is stored in the Employer’s Document Management System and verify the contractor's compliance with this provision.
- Prepare, check, update, receipt, and control of incoming and outgoing documents, distribution, storage, and maintenance of records for both internal documents and contractor compliance.
- Manage information classified as Limited Access, obtaining necessary clearance and signing non-disclosure agreements to handle confidential information.
- Review and comment on the Contractor Communication Management Plan, ensuring all engagement and communication activities are clearly identified, scoped, and scheduled, including public relations and media activities.
- Ensure that information classified as ‘Confidential’ is distributed only to authorized parties.
- Translate documents from Latvian to English as required.
- Analyze, review, monitor, give instructions, and follow up on compliance with all employer requirements related to document management and progress reporting.
- Be responsible and accountable for analyzing, reviewing, monitoring, instructing, and following up on contractor compliance with all plans, processes, and activities throughout the deployment from design to handover.
- Report both internally and externally on the status, planning, issues, mitigations, and impacts on the Document Management System and associated documents.
- Minute all meetings related to the Document Management System.
Qualifications:
- 5 yrs. with proven and verified experience as Document Manager having used the main platforms such as but not limited to ProjectWise; Aconex
- High level of office knowledge in MS Word, Excel, PowerPoint.
- Latvian, (native or fluent), and English (fluent) language skills.
The salary range for this position is 2500 to 3500 euros gross monthly (depending on experience and qualifications).
Sus beneficios
Onboarding and development
To ensure you the best start we have e.g. a global onboarding program and intercultural training. Additionally, your professional development is important to us, why we offer various options.
Health & Security
Your health and safety is our concern. We cover your private health insurance and our international security support provides you all relevant information for a safe living.
Mobilization
To ensure a smooth and successfull start on site we assist you with relocation and immigration.
Attractive Allowances
We offer attractive allowances according to your personal situation, the project and country specifics.
Living and familiy support
We offer various allowances for you and your family to support your employment abroad (e.g. schooling, housing, relocation).
Sobre nosotros
Railways for the world of tomorrow.
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Cargar currículum y datos adjuntos
Verificar los datos y enviar la solicitud de empleo
Aviso de igualdad de oportunidades
In case you match the profile and are interested in a complex task within the transport sector, we are looking forward to receiving your application.
Please state your earliest possible availability as well as your salary expectations.
Please note that your application will be saved and used in electronic form as a part of the application process for this position.
Thank you for considering DB Engineering & Consulting as prospective employer!
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