Data Protection

Thank you for visiting our website. We are pleased that you are interested in Deutsche Bahn (AG)* as a potential employer. The protection of personal data of applicants**, employees and all third parties connected with us is of particular importance to us.

When processing personal data, Deutsche Bahn takes account of the relevant statutory provisions on privacy and data security applicable in the respective countries, as well as of our internal privacy regulations.

This Privacy Notice provides information on how Deutsche Bahn deals with personal data collected through Deutsche Bahn’s job board web pages, or that you otherwise provide to Deutsche Bahn, due to your application, and explains the handling of your personal data in the course of the application process.

For better clarity, this privacy notice is divided into three sections: The first section A provides general information relevant for all subsidiaries of Deutsche Bahn which use these web pages for their application processes. Country and subsidiary specifics with regard to privacy are then explained in section B. Section C gives you further insights into technically relevant information.

Part A - General Information

1. Which purpose has the personal data collection?

Deutsche Bahn needs your personal data to handle your application. The data you have provided to us in line with your application will only be used and processed for the purpose of applicant selection. For the handling of your application we will only use the information that you have provided to us directly. This may include details that you have stored in online career networks or other job boards.

In addition, it is our goal to make the application process as easy as possible for you. We take your application into account for further positions within our subsidiaries. In this case, we might contact you and invite you to apply for another position if your profile matches. You then decide if you are interested in applying. The same applies for any speculative application that you might have provided to us.

2. Which personal data do we collect?

We record your personal data which is relevant for, or that you provide to us during, the application process (including, but not limited to last name, first name, address, email, position you applied for, and details on your application). To be able to consider your application thoroughly we might also need information on your previous professional career and other similar information.

In order to consider you for other suitable jobs, we will ask you in some cases for your preferences (e.g. regarding preferred locations or job groups).

If our system contains more than one profile of you with an identical e-mail address, the data is automatically merged.  Old data will be overwritten by the newer data. All provided/uploaded attachments will be preserved.

In the case of an online application you complete the personal data in the online forms and upload the relevant documents. In the case of other application channels, we record the relevant information from your application and store your application documents.

3. Who processes the information from your application?

Due to the organizational structure of Deutsche Bahn and depending on the method of application chosen by you, your application might be processed by different divisions. In all cases, your personal data will exclusively be processed by the unit that is responsible for recruiting and, if necessary, by service providers which are contractually bound and legally obliged to comply with the applicable privacy regulations.

In your online application for a specific job or to attend a recruitment event, you can, as an external applicant, actively agree to the disclosure of your personal data for other suitable jobs in the same or another group company (both nationally and internationally). If you do not agree or if you cancel your agreement, this means that the application will cease to be considered for other jobs. If you have applied by email or post, we will inform you in the acknowledgement of application that we would also like to check your application against other job offers in the same or another group company. In this regard, we will advise you to notify us if you do not agree to this. Prior to any disclosure of your personal data, we will contact you again to obtain your express consent. You may cancel your agreement to disclosure at any time, by email or post, at the address indicated in Clause 1. If you retract your consent to share your application, the consequence is that your application will no longer be taken into account for other positions.

4. Who is informed about your application?

Your personal data is treated strictly confidentially and will be provided only to the competent persons involved in the recruitment process and to subcontractors which might deliver necessary services during the selection process (e.g. online test suppliers). For more details on subcontractors on a country and subsidiary level please refer to section B.

Should you be considered for employment, the subsequent use or disclosure of your information is limited to general accepted employment-related purposes to those with a need to know. This includes information disclosed to internal or third party providers for required pre-employment check, verification and any legal or regulatory requirements.

If you apply online, we ask you to decide to which extent we are allowed to share your personal data:

• In case you select “nationally”, your profile is visible to Personnel responsible for recruitment within the country in which the position is located or which you have selected as country of interest in the speculative application process. If in a particular country/business unit there are modifications to this, due to specific local requirements, then these are described in their respective privacy notices, Part B.
• In case you select “internationally”, your profile is visible to Personnel responsible for recruitment independent in which country they are located. This means that all responsible employees of all DB Group companies that use this platform for their recruitment purposes, including, if applicable, employees of their respective data processors, have access to your application/profile. You find out to which DB Group companies this actually applies if you turn to the overview of the attached local privacy policies (see Section B).

Within DB Group uniform minimum standards apply for dealing with personal data, according to our Global Privacy Policy.

In particular, it is inadmissible to use your application/profile for other purposes besides our recruitment processes, as described in our Privacy Policy. Nevertheless please note that due to the various locally applicable data protection regulations there are different levels of protection by the respective privacy regulation in the different countries.

If you applied using any other application channel besides online application, your personal data will only be shared in the country the job is located in.

You can revise your decision on the visibility of your application at any time, for instance you may decide to withdraw your decision to be visible internationally. If you want to do so, please refer to part B and the respective country and subsidiary specific section for the concrete email address.

5. How can you change your personal data?

In the case of an online application you can access and update your profile and personal information in the job board, including your personal data and added documents, at any time. Furthermore, it is possible to withdraw an application for a position via your profile. If you want us to delete your profile and/or some or all of your applications with immediate effect, please refer to part B for the respective email address to request the deletion. In this case we will also inform any subcontractor (e.g. for online tests) who might have received your personal data and request the instant deletion of your personal data.

6. When is your personal data deleted?

Due to different deletion periods based on the diverse applicable local data protection laws please refer to the relevant paragraph in part B for further details. We will only store your personal data as long as necessary.

7. You have questions about data privacy?

For question and suggestions around the privacy topic please address them to our contact persons in the respective country and subsidiary named in part B.

Part B – Additional Country and Subsidiary Specific Information

Germany

Application process at DB Schenker or a DB Schenker affiliate in Germany

If you apply to DB Schenker or a DB Schenker affiliate in Germany, in addition to the general information in Part A and C of the Privacy Policy, country-specific features, which you can find in the privacy policy of the respective companies, may become relevant to you.

1. Who is responsible for data collection and processing?

Depending on the nature of your application, your data will be processed by the following responsible companies:

Schenker AG

Schenker Europe GmbH

Schenker Deutschland AG

Schenker Dedicated Services GmbH

EVAG Emder Verkehrs und Automotive Gesellschaft mbH,

ELAG Emder Lager und Automotive Gesellschaft mbH

SW Zoll-Beratung GmbH

2. How do we collect your personal data in the context of an application and what is the legal basis?

(Addition to Part A, Sec. 1)

We collect your personal data for the purpose of carrying out the application process on the legal basis of Art. 6 (1) (b), Art. 88 General Data Protection Regulation (GDPR); § 26 (1) (1) 1. Alt. Federal Data Protection Act (BDSG). If you apply online for a specific position, an unsolicited application or to participate in a recruiting event, you enter your data into the corresponding online form. For security reasons, we will send you a confirmation message after your online registration. With an email application we collect and transfer all relevant data in our recruitment system and upload your documents including your email. Your email will then be deleted from our mailbox. In case of a paper application, we will scan your application documents and upload them into our recruitment system. You will receive your original documents after collecting the information by post for our discharge.

3. What data do we collect in connection with your application?

(Addition to Part A, Sec. 2)

In the context of your application, we only use those data that you provided directly and personally. This may also include data that you make available online for professional purposes (e.g. in social networks). There will be no additional search for your person, e.g., using online search engines. Please refer us to further and online information about your professional career.

As an alternative to manually entering your personal data or uploading a CV document, you can also transfer your profile from a social network (LinkedIn, XING, Seek, Viadeo) to your online application.

If we ask you in the context of the application process according to your sex in the form of the desired salutation, this is solely due to the fact that we would like to contact you in the correctly. The indication of your age or the date of your birth is justified by the fact that for some of our activities a minimum age is required by law. Citizenship outside the EU requires a work permit for Germany. Therefore, we ask for your citizenship in the application process.

4. Who processes the information from your application?

(Addition to Part A, Sec. 3)

As an external applicant and if you apply online for a specific position or to participate in a recruiting event, you may actively consent to the transfer of your personal information to other relevant entities in the relevant or other group companies (national or international). If you do not agree or revoke this consent, this will result in no further consideration of the application for other positions. If you have applied by email or by post, we will inform you in the confirmation of receipt that we would like to compare your application with other job offers in the relevant or in other group companies. We advise you to notify us should you disagree. We contact you prior to any disclosure of your personal information and get back your express consent. You can revoke your consent to the disclosure at any time by e-mail or post to the address stated under Sec. 1. A revocation of the consent to the disclosure of the application has the consequence that no further consideration of the application can be made for other group companies.

Should your application possibly qualify for an examination at DB Zeitarbeit GmbH, the personnel service provider in the Deutsche Bahn Group, we will in any case obtain your express consent before any disclosure of your data.

For specific jobs we conduct online tests. For the implementation of the online test procedure, we work together with contractually bound partners. In this case, the information required to carry out the online test procedures will be passed on to the partners in accordance with and exclusively for this purpose.

For the filling of some positions, the prior execution of an occupational medical aptitude test is required. The service providers commissioned by us will inform us about the suitability for the respective job after the examination/s. We do not receive information about your personal examination results.

When selecting a specific job and in the further recruitment process, your application documents will be shared with those responsible for the staffing of the respective group company.

5. Who is informed about your application? (Supplement to Part A item 4)

If you select „national“, your data will be shared within Germany with the DB Schenker business units listed under item 1. In the case of individual projects, Deutsche Bahn’s personnel recruitment can also be included for support. There is no data transfer to other systems, as both companies work in the same IT system.

6. Stay in contact with us – DB Schenker Talentpool

In addition to applying for a specific position, you, as an external candidate on our career page, also have the option of adding your profile and CV in the DB Schenker Talent Pool.

If you would like to stay in touch with us regarding your professional orientation after a personal contact at a DB Schenker event or trade fair, after your internship or following your application for a specific position, we would like to invite you to the DB Schenker Talent Pool. In order to deposit your data in the DB Schenker Talent Pool, enter your personal data analogously to an online application via the "Stay in contact with us" section on our career page. In addition, we ask the desired region, the desired area of ​​application, the desired entry-level type and your time availability. Furthermore, you actively decide whether we are only allowed to contact you for concrete job proposals or whether you also wish to receive information about DB Schenker events / trade fairs in their professional context and for career orientation.

7. When will your personal data be deleted?

(Addition to Part A, Sec. 6)

By submitting an online application to a specific position or participating in a recruiting event as well as depositing your data in DB Schenker Talentpool, you can always delete your data as well as the attached attachments (such as your CV). In addition, you have the opportunity to ask us for the deletion of your data. If you wish the immediate deletion of your applicant profile, please contact the contact address specified in Sec. 1.

In general four months after completing the application process / after completing the recruiting event your data will be deleted.

If you have deposited your profile and CV in the DB Schenker Talent Pool as part of the function "Stay in contact with us", we will contact you if your profile has not been updated for 12 months and request your renewed confirmation of the data storage within two months. If you do not contact us, after a reminder at the latest after 18 months of inactivity, the complete deletion of your data will take place.

8. Function of the DB Schenker career portal

In our job board and in the event portal, we offer you the opportunity to share jobs or events with friends or acquaintances. If you want to share a position or an event, enter your name, your e-mail address and the e-mail address of the recipient in an input mask. In addition, you enter a subject and a message to the recipient. In the following, an email with your message and a link to the job ad will be automatically generated and sent to the recipient. The data entered here will not be stored by us.

9. Technical information about the career portal

(Addition to Part C)

9.1. Additional information about the use of Cookies

(Addition to Part C, Sec. 2)

Session cookies cannot be deactivated as they are required for the use of this website.

The "JSESSIONID cookie" is used as an identifier in applications on stateless protocols to detect and associate multiple related requests from a client with a long alphanumeric ID, which is also stored in the server , the client is allowed to make requests to the server and the session and cookie will be destroyed as soon as the page is closed.

9.2. Additional information about the use of Google Analytics

(Addition to Part C Sec. 3)

This website uses Google Analytics, a web analytics service provided by Google Inc. ("Google"), to analyze and regularly improve the use of our website. With the statistics we can improve our offer and make it more interesting for you. The legal basis for this is Art. 6 (1) (f) GDPR. The interests described here are to be regarded as justified within the meaning of the aforementioned article.

Google Analytics uses cookies that are stored on your computer and that allow an analysis of your use of our website. The information generated by the cookie about your use of this website is transmitted to and stored by Google on servers in the United States. IP anonymisation has been activated on our website so that Google's IP address will be shortened beforehand within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate the use of the website by users, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator. The IP address provided by Google Analytics as part of Google Analytics will not be merged with other Google information.

The Cookies have a duration period of 24 months.

In order to prevent the collection of data generated by the cookie during the use of the website (including your IP address) and the processing by Google, you can also use Google's browser add-on, which you can find and install at https://tools.google.com/dlpage/gaoptout?hl=en

You can switch individual cookies on or off via the visible switches. Please note that the general cookies can not be deactivated because they are necessary for the use of this website.

An opt-out cookie will be set which prevents the future collection of your data on our site. It only applies to this browser and only to our website. If you delete the cookies of your browser, you must set the opt-out cookie again.

For more information about privacy related to Google Analytics, see the Google Analytics Help Center (https://support.google.com/analytics/answer/6004245?hl=en).

9.3. Additional information about the use of YouTube

(Addition to Part C Sec. 4)

We are interested in providing you with a wide range of multimedia information. Our website contains videos stored on YouTube. The legal basis for this is Art. 6 (1) (f) GDPR. We only allow the connection to YouTube. YouTube is a service of Google Inc., Amphitheater Parkway, Mountain View, CA 94043, USA.

All YouTube videos on our website have the so-called "advanced privacy mode" enabled. YouTube provides this enhanced privacy mode, ensuring that YouTube does not store cookies with personally identifiable information on your computer. When calling up the website and embedding the videos, the IP address is transmitted. This can not be assigned unless you have logged in or are permanently logged in to YouTube or another Google service before the page view.

Once you start playing an embedded video by clicking on it, the enhanced data protection mode on your computer will only save cookies to YouTube that do not contain personally identifiable information. These cookies can be prevented by appropriate browser settings and extensions. YouTube sets a session cookie, which is deleted when the browser is closed.

To learn more about integrating YouTube videos, visit the YouTube Information page at: https://support.google.com/youtube/answer/171780?hl=en

9.4. What happens by clicking links to external websites?

If you click on a link to an external page, you move outside the career portal. DB Schenker and DB Schenker affiliates are therefore not responsible for the content, services or products offered on the linked website and also not for the privacy and technical safety on the linked website.

10. Data subjects rights

You have the right to request information about the personal data stored about you at any time. You also have the right to request the correction of incorrect personal data concerning you, including the completion of incomplete data, possibly in the form of a supplementary statement. In addition, you may be entitled to request the deletion of the personal data stored about you. Should legal requirements, e.g. Retention requirements that do not permit deletion, your data will instead be restricted (ie blocked) from being processed so that they will only be accessible for the purpose of complying with mandatory legal requirements. You may also have the right to request a restriction on the processing (blocking) of your data. You have the right to request the transfer of such data to you or, if applicable, to a third party named by you, with regard to personal data that you have provided to us and which we process by automated procedures based on a consent or a contract. You may object to the processing of data for reasons that arise from your particular situation, if the processing of the data is based on our overriding legitimate interests or is necessary for the performance of a public task. If the data processing is based on your consent, you have the right to revoke the consent at any time. You also have the right to complain to the regulator. The Data Protection Authority responsible for the respective group company can be found on this page under Sec. 1.

For the exercise of your data subject rights, a letter by post or an email to the personnel recruitment to the under Sec. 1.

Please also use this contact if you wish to revoke your consent to an alternative consideration of other suitable positions within the group or to the international visibility of your profile / application.

Please do not use the above contact details to send us your application. If you have difficulties with the online application, please contact us using the contact form, which you can call up via the menu item "Contact".

Part C – Technical Information

For technical reasons, certain data must be collected and saved when you visit this website. The following data is collected without any action on your part and saved until it is automatically deleted after 10 days:

• IP address from the querying computer,
• Date and time of access,
• Name and URL of the file acessed,
• Website from which the access took place (referrer URL),
• the browser used and in some cases the operating system of your computer.

1. How is your personal data transferred?

The internet server of our provider meets the current security standards. Our aim is to protect your personal data from loss, misuse, unauthorised access, publication, change and deletion. Your personal data is transferred to the servers using the security standard, the TLS method. 

2. What is a cookie?

Cookies are small text files which might store personal data. Cookies can be sent to this website when it is called, allowing the user to be identified. Cookies help users to use internet sites more easily.  

We differentiate between cookies that are necessary for the technical functions of the website and those that are not necessary. We would like to provide you the option to make an informed decision for or against the use of cookies that are not necessary for technical functions of this website. The use of this website in its entirety will not be affected by this.

2.1 How are cookies used?

This is an information of how and in what manner cookies are used on our sites. 

The use of the career portal and application system is generally possible without the use of cookies that do not serve a technical purpose. This means that you can prevent browser tracking from cookies (do-no-track, tracking protection list) or disallow saving of third-party cookies. In addition, we recommend checking the saved cookies regularly if they are not expressly desired. 

Please note that when you delete all cookies, you are also deleting any opt-out cookies, meaning that you must opt out again.

Cookies that are mandatory for using the site:

Session cookies cannot be deactivated as they are necessary for the usage of this website. 

The “PHPSESSID cookie” and the "ScustomPortal-[...] cookie" are used by the platform on stateless protocols as identification criteria to recognize several associated requests of a client and to assign them to one session. In these cookies there is a long alphanumerical ID included which is also stored on the server. In case both IDs match, the client is allowed to send a request to the server. The session and the cookie are destroyed as soon as the page is closed.

Cookies that are not mandatory for site use include Google Analytics cookies. Please refer to item 3.

3. Use of Adobe Analytics

This website uses Adobe Analytics, a web analytics service provided by Adobe Systems Software Ireland Limited (4-6 Riverwalk, City West Business Campus, Dublin 24, Ireland) ("Adobe"), in order to analyze and periodically improve the use of this website. The statistics we collect enable us to improve our services and make them more interesting for you as a user. Adobe Analytics uses cookies with a duration of 24 months that are stored on your computer to enable us to analyze your use of the website.

The information generated by the cookie is transferred to an Adobe server in the USA and stored there. Since a technique for anonymizing your IP address is activated on this website, your IP address will be shortened beforehand. Adobe will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services to us relating to website activity and internet usage. In this way we can see how often which sections and texts on our pages are read and used, and whether the design of our page has an influence on the extent of use. The statistics obtained allow us to improve our offer and make it more interesting for you as a user. Entries made in form fields during the application process are not evaluated with Adobe Analytics.

Adobe provides us with this information only as aggregate data that represents general website usage. The information we receive from Adobe is not personalized nor is it possible to link it to one specific individual.

The legal basis for the use of Adobe Analytics is Art. 6 Para. 1 S. 1 lit. f) GDPR.

You can object to the creation of the user profiles described above at any time. There are several ways of doing so:

1. One possibility to object to web analysis by Adobe Analytics is to set an opt-out cookie that instructs Adobe not to store or use your data for web analysis purposes. Please note that with this solution, the web analysis will only not take place as long as the opt-out cookie is stored by the browser. If you would like to set the opt-out cookie now, please click here: http://www.adobe.com/de/privacy/opt-out.html
2. You can also prevent the storage of the cookies used for profile creation by setting your browser software accordingly.

Please note: if you delete the cookies on your device, the opt-out cookie will also be deleted, so you need to exercise your objection again.

4. Use of YouTube

We want to give you a wide variety of information across media formats. Our website includes embedded YouTube videos. We merely enable a connection to YouTube. YouTube is a service of Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA. 

The privacy-enhanced mode is activated for all YouTube videos on our website. The privacy-enhanced mode is provided by YouTube and ensures that YouTube does not save any cookies containing personal data on your computer. When the website is called up and in the embedding of the videos the IP address is transmitted. This will not be assigned to any other data if before you call up the page you have not logged in to YouTube or another Google service or if you are not permanently logged in.

When you click to play the embedded video, the privacy-enhanced mode means that YouTube saves on your computer only cookies that do not contain any personally identifiable data. These cookies can be disabled in the browser settings and extensions. YouTube sets a session cookie that is deleted when you close your browser. 

For more information on the integrated YouTube videos, see YouTube's informational page under: https://support.google.com/youtube/answer/171780?hl=de

Additional Information

*  To Deutsche Bahn belong all subsidiary companies of Deutsche Bahn AG.

** For reasons of better legibility, the simultaneous use of male and female language forms is dispensed with. However, all descriptions apply to all gender types.